(360) 709-4600 workforce@wtb.wa.gov

Resources for School Administrators

The Workforce Board staffs a unit that works with schools to ensure compliance with licensing requirements.

Workforce Board Launches New Private School Licensing System

June 16, 2023

 To: Washington private career schools

From: Darlene Bartlett, Consumer Protection Manager

The Workforce Training and Education Coordinating Board will launch the new EDvera licensing system on July 1, 2023. This new system has been planned for some time and was delayed due to the pandemic.

Read more. 

Private Career School Information

 

Renew your Private Vocational School License

School licenses are renewed annually, one month prior to the expiration date on the certificate. This allows the agency time to process your renewal application and documents. (See RCW 28C.10.050 and 28C.10.060.) An entity operating under a private vocational school license must apply for an annual license renewal according to instructions provided by the agency. The renewal application must include, along with the renewal fees, the following information attested to by the school’s chief administrative officer.

What’s Due for your License Renewal

  1. Online license renewal application, including a full proforma financial statement.
  2. Renewal fees based on the school’s Gross Tuition Revenue. (WAC 490-105-070)
  3. Current catalog with program curriculum (Catalog regulations, WAC 490-105-042)
  4. Current enrollment agreement with attachments A & B (Enrollment agreement regulations, WAC 490-105-043)
  5. Current business license or evidence the school is registered as a corporation.
  6. Evidence of liability insurance.
  7. Accredited schools must submit a reviewed/audited financial statement.
  8. Non-accredited schools should be able to provide documentation to support the proforma financial statement.
  9. A list of registered sales agent(s), if applicable. (Sales agent regulations, WAC 490-105-050)

Additional renewal information can be found at WAC 490-105-041.

Renewal Dates
Renewals are due one month prior to the expiration of your license. Dates vary by school. Schools should maintain a current email address with the agency to receive reminder notifications. Schools are responsible for renewing and paying all fees timely, or late fees will be assessed.

Financial Information
Payment must be submitted by check to the Workforce Board via the USPS to PO Box 43105, Olympia, WA 98504-3105 and made out to: Washington State Treasurer. Please include your school name in the memo section. If you have combined your licensing and Tuition Recovery Trust Fund fees, please include a breakdown of each individual amount.

Using the Online Renewal Application
Access the online application here. Please contact us at (360) 709-4600 for assistance with your user name and password or renewal questions.

Update your School Information

Please update your school’s information using our Online Private Vocational School License Application System. This includes adding new staff, adding or revising programs, updating your school catalog checklist page, and adding auxiliary sites. Log in to change your information here. An addendum or revised catalog must be submitted with any changes. Please contact us at (360) 709-4600 for assistance with your username and password or renewal questions.

PVSA Advisory Committee

Jeffrey Woolever, Chair
President/Owner
West Coast Training

Nancy C. Gale, Vice Chair
Administrator
TLG Learning

Christine Cote
President
Perry Technical Institute

Maryann Brathwaite
Executive Director
Northwest Career Colleges Federation

Patsy Crawford
Director
Crawford Nautical School

Jason Knight
Owner
Alderleaf Wilderness College

Patricia McNulty
Director/Owner
Inland Massage Institute

Secretary Role – Unfilled

Report your Student Data

All private vocational schools and schools with programs on the state’s Eligible Training Provider List are required to submit student data. The online data reporting portal was designed to make the reporting process a faster, better experience. Click here for more detailed information about reporting your student data.

Due to new federal regulations, this year’s student data reporting through the student data portal will now take place during summer instead of later in the fall.

Log on at: https://datareports.wtb.wa.gov