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Annual Student Data Report

All private vocational schools and schools with programs on the state's Eligible Training Provider List are required to submit student data. The online data reporting portal was designed to make the reporting process a faster, better experience.


Student Data Portal - 2019 reporting is due now!

The deadline for reporting data was August 28.

The portal is still open, so don't delay. If you are a private career school regulated by the Workforce Board submitting student data is a licensing requirement.

Log on at: https://datareports.wtb.wa.gov


New to data reporting or need a refresher? Watch a recorded 2019 webinar!

Watch one of our two recorded webinars to learn how to properly fill in spreadsheets with age, gender, education level, and other required demographics. Discover fast ways to fix and avoid errors. Get an overview of how the portal works and what steps are required to get you to the finish line.

Watch the June 26, 2019 recorded webinar!

Watch the July 9, 2019 recorded webinar!


Reporting period--which years?
For the current reporting period, schools must submit required data on students trained from

July 1, 2018 through June 30, 2019.

Deadline to submit data

August 28, 2019

Which students do I need to report on?

  • Include students who withdrew, graduated, or were enrolled at any time during the year from July 1, 2018 through June 30, 2019.

  • Include ALL students, not just those who received ETP-related or WorkSource funding. We are evaluating the entire program not one portion of it.

No students to report this year? You still need to log in to the portal.
You still need to log in to the Student Data Portal to let us know.There is an option in the system that lets you tell us that you had no students and the reason why.

What training programs do I report?

Private career schools must submit data for ALL programs on their school's license. All other schools must report on all programs that are or were listed on Career Bridge at any time during the year from July 1, 2018 through June 30, 2019. If any programs lost ETP eligibility due to performance, they will be reconsidered for eligibility at this time.

Student Data Portal
Use this online portal to submit your student data to the Workforce Board.

The system's encryption technology allows for a secure file transfer, helping keep your student records and personally identifiable information private and safe.

First time submitting student data?

Return this required authorization form electronically or by mail. This is an extra security precaution and must be done before you begin submitting data.

Get the user guide
This manual will help you navigate the online student data reporting system. Review this user guide. (PDF).

Start the spreadsheet

This spreadsheet will get you started reporting your students.

Get the codes you need to know

When you fill in your spreadsheet you will need to fill in codes for ethnicity, education levels and other categories. Here's where to get the codes to file your data report.

Need help?
Email datareporting@wtb.wa.gov




If you have questions or need assistance, email  datareporting@wtb.wa.gov.


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