Workforce Board Policy on Closed Schools

The Workforce Board licenses private vocational schools in Washington state, and is responsible for administering consumer protection provisions on behalf of students enrolled in schools which may have closed or will soon close. According to Washington state law, the school must either complete a student's training or reimburse the student for any training paid for, but not received.

Tuition Reimbursement
If the school cannot or will not reimburse the student, and the student is currently enrolled, the student may be eligible for assistance. The Workforce Board administers a fund to help students who paid for training they did not receive. Students are eligible for a refund of tuition paid in advance of their training based on a pro-rate forumla. The length of the training program, student attendance, and the total amount paid by the student toward the cost of tuition are all considered when calculating refunds. The Workforce Board also takes steps to collect student records and determines who is eligible for tuition recovery funds from these records.

Ordering a Transcript from a Closed School
Licensed private career schools are required to maintain student transcripts for a period of 50 years. If a closed school chooses not to maintain these records, the school forwards them to the Workforce Board for safekeeping. The Board makes transcripts available to former students at no charge. Download a list of closed schools for which transcripts are available. (PDF format)

To request a copy of your transcript from a closed school, complete and sign the Transcript Request Form and mail or FAX the form to the Workforce Board.
Download the form below as a PDF file or MS Word document:

Transcript Request Form (PDF Format)               Transcript Request form (MS Word format)

MAIL OR FAX COMPLETED FORM TO:
     
WORKFORCE BOARD   
PO BOX 43105
OLYMPIA, WA  98504-3105

FAX:  360-586-5862   

Transcript requests will not be accepted via telephone or email.

Although we make every effort to retrieve student records of closed schools, some records were never sent and some are incomplete.  We will send you all of the information we have on file for you.

Requests will be processed within 10 business days (this excludes weekends and holidays) from receipt. 
Please allow time for mailing beyond this processing period.
Please do not contact our office to check on the status of your request during this time period.