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Annual Student Data Report: Submit Data by October 28

It's time to report your student data to the Workforce Board. All private vocational schools and schools with programs on the state's Eligible Training Provider List are required to submit student data. The online data reporting porta lhas been updated to make the reporting process a faster, better experience. The portal opened on September 1.


Connect to the student data reporting system!--NEW!
Log on at:



View previously recorded webinars to learn how to use the Student Data Portal

The Workforce Board held two webinars in August to help you learn to submit data quickly and efficiently through the Student Data Portal. If you missed the live presentations, you can watch either recording.



Reporting period and deadline
For the current reporting period, schools must submit required data on students trained from July 1, 2015 through June 30, 2016.

** This year's deadline is October 28, 2016. **

What students do I need to report on?

  • Include students who withdrew, graduated, or were enrolled at any time during the year from July 1, 2015 through June 30, 2016.

  • Include ALL students, not just those who received ETP-related or WorkSource funding.

No students to report this year? You still need to log in to the portal.
You still need to log in to the Student Data Portal to let us know.There is an option in the system that lets you tell us that you had no students and the reason why.

What training programs do I report?

Private career schools must submit data for all programs on their school's license. All other schools must report on all programs that are or were listed on Career Bridge at any time during the year from July 1, 2015 through June 30, 2016. If any programs lost ETP eligibility due to performance, they will be reconsidered for eligibility at this time.

Student Data Portal
Use this online portal to submit your student data to the Workforce Board. You have until Oct. 28 to submit your data.

The system's encryption technology allows for a secure file transfer, helping keep your student records and personally identifiable information private and safe.

First time submitting student data?

Return this required authorization form electronically or by mail. This is an extra security precaution and must be done before you begin submitting data.

Get the user guide
This manual will help you navigate the online student data reporting system. Review this user guide. (PDF).

Start the spreadsheet

This spreadsheet will get you started reporting your students.

Get the codes you need to know

When you fill in your spreadsheet you will need to fill in codes for ethnicity, education levels and other categories. Here's where to get the codes to file your data report.

Need help?
Email datareporting@wtb.wa.gov



Your Annual Report is due on October 28, 2016

If you have questions or need assistance, email  datareporting@wtb.wa.gov.


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